Job description

Hours: Full Time, Monday to Friday (40 hours per week including 1 hour lunch break)
Duration: Permanent
Location: Cambridge
Pension: 5% employer contribution, 5% employee contribution
Annual Leave: Holiday 25 days plus national holidays
Healthcare
Other benefits: Cyclescheme

Main duties and responsibilities

Leading the finance team to ensure accurate and timely processing for all group entities of the purchase ledger, sales ledger and treasury, including:

• Monthly consolidated management account preparation, reporting and variance analysis
• Preparation of VAT return workings including partial exemption calculations
• Leading the year-end audit and preparation of statutory accounts
• Trusts, funds and grant claims and audits
• Working with the Executive Director to prepare annual financial budgets and monitoring
• Working with Heads of Departments to prepare departmental budgets, review performance and make improvements
• Internal financial reporting and analysis
• Systems, controls and process improvements including ad-hoc projects
• Training of staff
• Payment approvals
• Credit control.

Specific role detail 

Business area management accounting, reporting and analysis.

• Extensive liaison with the senior management team (SMT) to ensure the best commercial and financial practice
• Monthly theatre and front-of-house management accounts
• Daily and Weekly Operating statistics
• Grant Funding reporting and information provision to support fundraising objectives
• Project accounting for a £25m capital project.

Financial management

• Manage and administer all banking procedures
• Purchase/sales ledger management
• Cashflow management
• Management and administration of all insurance matters.

Visiting production accounting

• Weekly settlement accounting
• Weekly show forecasting
• Front of house returns.

In-house production accounting

• Production Budgeting and Control
• Expense Accounting and Control
• Weekly Show Forecasting
• Front of House Returns
• Theatre Tax Relief claims.

Budgetary management

• Preparation of annual and long-term financial budgets aligned to strategic objectives
• Production budgeting and control for all in-house productions.

Statutory accounting

• Statutory accounts for Cambridge Arts Theatre Trust Ltd.
• Trading subsidiary accounts
• Consolidated Accounts
• Directors’ and Trustees’ reports under Charities Act and best practice requirements
• Charity accounts and annual returns
• Other statutory returns as required
• Managing activity of the audit committee
• Management and review of financial systems
• Assess and review all financial systems and processes.

Regulatory compliance

• Quarterly VAT return and compliance
• Exploitation of VAT opportunities and management of any potential disputes
• Management of relationship with Inland Revenue
• Corporation Tax Management
• Annual Audit and Auditor relationship management.

Payroll – overseeing and operational as necessary

• Main monthly Theatre Payroll
• Annual PAYE returns
• Pension scheme management and returns.

Company Secretary

• Documentation of all Board and company compliance matters.

Essential Skills

• ACA/ACCA/CIMA qualified
• VAT
• Strong understanding of best practices
• Demonstrable experience of using accounts packages
• Excellent excel skills.

Desirable experiences

• Multi-entity consolidation accounting
• Restricted Fund accounting
• Theatre experience
• Charity sector experience
• Partial exemption VAT
• Experience of Sage 50 Cloud
• Experience of integrating business systems
• Company secretarial.

Personal specification

• Energetic, self-motivated
• Highly organised and able to prioritise
• Proactive and accountable
• Good problem-solving skills and attention to detail
• Commercially minded
• Excellent command of the English language
• Exceptional interpersonal and communications skills, both written and verbal
• Highly collaborative team player with a willingness to continually learn and develop
• Flexible and adaptable to evolving business challenges.

For an informal discussion about this role please contact Mark Wishart on 01223 209888 or send your CV directly to mark.wishart@prs.uk.com.